Continuous license monitoring that eliminates manual verification
JCAHO 2025 requires monthly credential verification—traditional 2-3 year cycles are obsolete overnight. Ethico's LicenseCheck provides real-time monitoring with instant alerts, Primary Source Verification across 20+ verification types, and a managed service model where our specialists handle the verification work.
Built for the new continuous monitoring mandate
The Requirement: JCAHO 2025 mandates monthly credential re-verification. Organizations relying on traditional credentialing cycles face accreditation risk.
LicenseCheck Delivers
- Real-time, continuous monitoring
- Monthly verification automated
- Instant alerts on status changes
- Complete audit trail for surveyors
No More Gaps
License expires Month 2, you know Month 2—not Month 12 at annual review.
We do the verification work
The Problem
Credentialing staff manually check state licensing boards for hundreds of providers across multiple states. Each state has different portals, processes, requirements. Full-time employees dedicated to clicking through websites.
The Solution
Ethico's managed service model. Our specialists handle Primary Source Verification behind the scenes. You upload name lists, we deliver verified results.
What You Get
20+ verification categories
All Specialties Covered: Physicians, nurses, technicians, therapists, CNAs—from surgeons to support staff.
| Category | Verifications Included |
|---|---|
| Licensure | State medical licenses, nursing licenses, allied health |
| DEA | DEA registration and status |
| Board Certification | Specialty boards, recertification status |
| Education | Medical school, nursing school, training programs |
| Training | Residency, fellowship completion |
| Federal | NPDB queries, OIG/SAM exclusion |
| Background | SSN verification, sex offender registry |
| Additional | Malpractice history, ECFMG, state controlled substance |
Know the moment something changes
Instant Notifications
- License expirations before they lapse
- Suspensions the moment they occur
- Disciplinary actions filed
- Renewal confirmations
Proactive, Not Reactive
Address credential issues before they create compliance gaps or patient safety risks.
All 50 states, all specialties
The Challenge
Large health systems employ providers licensed across 10-20+ states. Each state board has different processes, portals, and requirements.
LicenseCheck Handles It
Our specialists understand every state board. You don't need jurisdiction-specific expertise—we have it.
What's Included
| Capability | Details |
|---|---|
| Continuous Monitoring | Real-time license status tracking |
| Primary Source Verification | 20+ verification types |
| Managed Service | Ethico specialists do the work |
| Instant Alerts | Expirations, suspensions, actions |
| Multi-Jurisdiction | All 50 states covered |
| All Specialties | Surgeons to technicians |
| Audit Trail | Complete documentation for surveyors |
| JCAHO Compliance | Built for 2025 mandate |
Your team uploads names—we handle the rest
| Step | What Happens | Your Team's Role |
|---|---|---|
| Roster Upload | Upload provider list via portal or HRIS integration | Upload roster |
| Verification Assignment | Ethico specialists assigned based on jurisdiction/specialty | None |
| Primary Source Checks | Direct verification with licensing boards, education, training | None |
| Quality Review | Results reviewed for accuracy and completeness | None |
| Results Delivery | Verified credentials with source documentation delivered | Review results |
| Alert Monitoring | Ongoing surveillance for status changes | Respond to alerts |
"Our credentialing coordinator was spending 30 hours a week manually checking state boards. LicenseCheck's managed service eliminated that entirely. She now handles exception management and provider relations—work that actually requires judgment."
Continuous monitoring operational in 2-4 weeks
| Phase | Timeline | What Happens |
|---|---|---|
| Discovery | Week 1 | Provider roster, verification types needed, specialties |
| Configuration | Week 1 | Verification scope, alert routing, reporting preferences |
| Roster Upload | Week 1-2 | Initial provider list import, data validation |
| Initial Verification | Week 2-3 | First-pass PSV for existing providers |
| Go-Live | Week 2-4 | Continuous monitoring enabled, alerts active |
What Happens Next
See Managed Verification
Demo showing how roster upload-to-verified credentials works for your provider types.
Define Verification Scope
Work with our team to determine which verification types you need by provider category.
Upload Your Roster
Initial roster import with data validation and first-pass verification.
Go Live
Continuous monitoring operational with managed PSV and instant alerts.
Frequently asked questions
Eliminate manual license verification
See how managed verification services free your credentialing team from 50+ state board website clicks while ensuring JCAHO 2025 continuous monitoring compliance.
See LicenseCheck DemoCustom demo for your provider types and verification needs.